4 Reasons Why Educated Users Equal Secure HRMS Data
HRMS data is a highly sensitive asset. Access to salary data, bonuses, birthdate, social security number and bank account can be devastating when used for malevolent purposes. User training is essential when it comes to HRMS data, and here are 4 reasons why adequate education will help users to improve HRMS data security.
Training Creates Data Awareness
When you work with HRMS data every day, it starts to become meaningless on the surface. Data is left sitting on the printer, spreadsheets of salary increases are emailed without encryption. Anyone with access to HRMS data needs to be aware of the power of the data, and to treat it with care and consideration, lest an informal or casual approach leave it vulnerable to theft and misuse. Training helps to instill a refreshed awareness of how important secure HRMS data is.
Educational Sessions Strengthen Data Handling Processes
Often you have robust processes that can handle any audit . . . but users find a workaround to the process and the workaround then becomes the new de facto process, leaving your data vulnerable. A remedy to this issue is educational sessions that ensure that the approved and standardized processes are being followed, the processes that have been designed with secure HRMS data in mind.
Training Encourages Employees to Question HRMS Data Usage
HRMS data is often used throughout the organization and can prove quite helpful to other systems - when trying to figure out if a downstream system user is terminated, for example. However, should you be releasing a list from the HRMS of all user names and social security numbers to an unknown contractor who says that he’s working on a finance project? HRMS data security training reminds us to be mindful of data purpose and to always have a business reason for data release.
Security Training Is a Long-Term Investment
Can your company afford bad publicity due to an employee inadvertently leaking personal data? Training is an investment in the skills of your staff and will ultimately protect you from more expensive mistakes and blunders through better staff understanding of HRMS data risks.
Free white paper
HRMS Software Guide
Get your free, updated guide to HRMS software. Features 46 full product profiles.
Featured white papers
5 ways HRMS helps you get more out of your HR data
A comprehensive guide to the data analytics capabilities of your HRMSDownload
HRMS Software Pricing Guide
Get your comprehensive guide to the cost of HRMS software.Download
HRMS Software Vendor Directory
Put the most up-to-date HRMS vendor directory on your desk today! Over 60 vendors listed.Download
Five basic HR data security threats in 2023
Read about the most common threats to HR data security this year and how to combat these threats.
Four ways HR analytics software can action your HRMS data
Key ways your HRMS module can action your HRMS data
How to use HRMS to identify your organization's future leaders
Here are five key ways you can utilize your HRMS during succession planning