Top benefits of selecting HR software with an HRMS portal

For most employees, when we speak about HRMS portals, we’re talking about the way in which they access their HRMS self-service functions. The portal is the access point for automated HR processes and information. For most employees, this usually means managing their personal data and records, time and attendance (including making requests for time off), viewing paychecks online, and access to corporate information, such as policies and procedures and a staff directory. Managers, according to their level and responsibilities, will likely see links to workforce planning, team data, and reports and analytics on their portal. Below, we’ve listed some of the benefits of HRMS portals for your business, your employees, and return on investment.

Improved communication

In all but the smallest of businesses, workforces are increasingly scattered nowadays. We don’t all fit into a single office or premises anymore but instead are likely to be in multiple locations, including working from home, or out of a suitcase ‘on the road’. With this dispersed organization, clean, clear and rapid communications between colleagues are essential to performance. Managers and the C-suite can use the portal for blanket communications, disseminating information that everyone needs. Teams of employees may have chat groups, allowing for instant messaging on key, just-in-time issues. And individuals can communicate when they need to, irrespective of where they might be, either geographically or team-wise.

A more accurate employee database

Incorrect information is the bane of any system, and when that information is used for processes like payroll, the consequences of an error can be enormous – ask the employee whose salary was sent to the wrong bank account, for them, that’s an enormous error! Automated transactions are not subject to human error in the same way as paper ones. Often, such errors creep in at the data input stage and, hopefully, you’ve carried out a rigorous cleansing of all historical data as part of implementing the HRMS, giving you as clean a data-slate as possible.

A changing workload for the HR team

A much-touted benefit of any HRMS is the time it saves for HR staff (time which can then be parlayed into either a reduction in HR overhead or additional resources for more strategic HR initiatives). This saved time stems from the automation of many repetitive, mundane procedural tasks, such as managing time off. The benefit to the HR team can be significant but likewise, employees usually see the pluses in their daily working lives. Namely, the mundane tasks that should be so straightforward are less subject to human error, resulting in a drop in frustration levels and less employee time wasted on something that really should take no time at all, practically. Plus, in a business sense, saving time means saving money.

A customized HRMS portal can improve all employees’ HR experience, reduce avoidable errors, and be a valuable aid to closer working and collaboration, especially across disciplinary silos.

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Dave Foxall

About the author…

Dave has worked as HR Manager for the Ministry of Justice for a number of years, he now writes on a broad range of topics including jazz music, and, of course, the HRMS software market.

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Dave Foxall

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