HRMS Data: No Longer a Black Box of Mystery
One of the biggest changes that I’ve seen over 15 years of being involved in HR systems is how an HRMS is no longer the exclusive property of HR, but is a tool for the entire organization instead. Now that we have global systems, more groups are getting more HRMS data access. Managers and Employees expect 24/7 access via HRMS self-service, and key HR processes are now automated and online, thus becoming more of a regular part of an employee’s daily use. How else has HRMS data use changed over the years?
Incorporation of HRMS Data into Other Processes
As company-wide HRMS have become more common, the advantages of one common database have become apparent. I’ve noticed many departments and systems are eager to tap into and connect with this HRMS data, building it into their processes and systems, such as using termination data to know when to turn off IT accounts or corporate credit cards. As well, employee HR data is able to be used for employee profiling, such as using data to target portal content.
Access to the HRMS Itself
While HRMS self-service is an accepted and usual functionality of the HRMS these days, I’ve also noticed a growing trend in recent years of opening up other areas of the HRMS for different purposes. For example, you might give your travel department a limited view to certain HRMS data elements that enable them to set up a travel profile. Previously, such a need would have been handled through monthly reporting distributed from the HRMS team to the travel department, or on a one-off request basis.
This trend is further being supported by the current generation of HRMS, who build such functionality into the systems out of the box. For example, I’ve seen many major HRMS providers deliver a series of user security roles such as ‘IT Helpdesk Coordinator’. This role is delivered to support the centralized helpdesk structure found in many companies these days and allows access for the Helpdesk Coordinator to reset HRMS passwords or lock user accounts. Previously, HRMS user security would not have been seen so readily as a task for an employee outside an HR or HRMS function.
Free white paper
HRMS Software Guide
Get your free, updated guide to HRMS software. Features 46 full product profiles.
Featured white papers
5 ways HRMS helps you get more out of your HR data
A comprehensive guide to the data analytics capabilities of your HRMSDownload
HRMS Software Pricing Guide
Get your comprehensive guide to the cost of HRMS software.Download
HRMS Software Vendor Directory
Put the most up-to-date HRMS vendor directory on your desk today! Over 60 vendors listed.Download
Five basic HR data security threats in 2023
Read about the most common threats to HR data security this year and how to combat these threats.
HR metrics that show good ROI
These five HR metrics provide quantitative proof of your HRMS ROI
Three ways HRMS helps with HR data management tasks
How to leverage your HRMS for better HR data management