What to expect from an HRMS recruitment module

When researching HR software it’s never a bad idea to go back to basics. This article is part of a series of overviews, looking at the available features in different HR-related apps. So without further ado, here are some of the features you can expect to find in when looking into HRMS recruitment modules.

1. Customizable processes

Not every organization recruits in the same way – the role, the size of the business and the budget available; can all determine the hiring process. Good recruitment software should adapt to your needs and not the other way around. Screening or sifting applications, an interview… these are fairly standard, but you may want to go through specific pre-interview checks, a phone interview, an assessment center and so on. The right HRMS recruitment module will automate the process of your choice and be flexible enough to manage variations for specific roles or campaigns.

2. Links to your careers page

If a business has a website, it may well have a careers page. This is the first place you’ll want to advertise your job vacancies. You may even have your own recruitment page or ‘mini-job site’. To get the full benefit from automation, you need integration between your HRMS recruitment module and the relevant pages. Features like automatic updating whenever the job spec or requirements change can save hours of administrative time.

3. Auto-publication

However, it’s unlikely that your careers page will be your only ‘store window’… The chances are you’re also using popular job search engines and online jobs boards such as SimplyHired, Glassdoor, etc. Again, when setting up the initial advertisement or making later changes, much time can be saved by an HRMS recruitment module with automatic publishing capability.

Recommended Reading: read up on essential recruitment features with this guide to 52 key features to look for in your next HRMS

4. Applicant tracking

Automatic applicant tracking is one of the best-established recruitment features and it continues to be your biggest potential time saver. Knowing at the touch of a button (or click of a mouse) exactly which candidates are at which stages of the hiring process can save hours of time and prevent a great of frustration. Automatic push notifications, to-do prompts and process monitoring should be expected standard features.

5. Parsing resumes

Even when you don’t have a vacancy advertised, you may still be receiving resumes from hopeful potential employees. Manual filing and management can turn this into a substantial job. However, an HRMS recruitment module with the facility to automatically ‘mine’ the resume for key information such as name, address, contact details, even core skills, will give you a current database of candidate profiles to invite once you do have a vacancy.

6. Scheduling and time management

Once your job campaign is under way, a critical element that is often taken for granted (and is all too easy to stall with a manual system) is the basic scheduling of appointments and interviews with the best candidates. A good ATS will sync with the diaries or calendars of the responsible people at each stage of the hiring process, avoiding instances of double booking or, worse, good candidates being ‘lost in the system’.

7. Collaborative recruiting

These days, there’s often more than just the hiring manager and HR rep involved in the recruitment process. When filling a vacant position, there are numerous stakeholders with an interest in the successful candidate. More and more, these wider stakeholders are being involved in the hiring, even down to the new recruit’s peers and team members. A good HRMS recruitment module will keep track of all these details, ensuring that the right people have the right information at the right time.

8. Social media

There’s no denying it’s now a social media world and recruitment is no exception. For advertising, building talent pipelines, and even the initial screening, a business’s social media accounts are becoming ever more important. An HRMS recruitment module with a social sharing tool or widget automates this element of the hiring process; an element that is becoming more and more essential as the Millennial generation increases its share of the potential labor force.

All HRMS recruitment modules may not come laden with all these features, and some may not even be essential to your own recruiting process. But knowing, and utilizing, what is available in recruitment tech provides a much more informed decision during your selection process.

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Dave Foxall

About the author…

Dave has worked as HR Manager for the Ministry of Justice for a number of years, he now writes on a broad range of topics including jazz music, and, of course, the HRMS software market.

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Dave Foxall