3 Ways HRMS Can Improve Employee Efficiency

Are you using your HRMS software to its maximum potential? While back office automation and process improvement are key benefits of any HRMS, it’s no longer just a ‘behind the scenes’ administration tool! An HRMS can and should be used to improve employee efficiency. Here are some key areas where that can occur.

Real-Time Data Access

Remember when HRMS data was a black box of mystery? If someone in Finance wanted a report, they had to make a request to HR who would then email a monthly headcount, for example. If it was close to the end of the month, the Finance person would either need to make a one-off request or wait until the scheduled report would arrive. Gone are those days. Many modern HRMS solutions enable you to roll-out approved HR data access to employees outside of the HR organization, thus improving employee efficiency, with more timely data, as well as allowing your HR staff to focus on more value-added work, rather than operational administrative tasks.

Streamlined Administration Tasks

As little as 10 years ago, HR had a paper form for everything employee related. Some of you may still be in that (sinking) boat today. An HRMS will release you from some of the paper trap, if you enable it to do so. Many HRMS have built-in employee and manager self-service functionality these days. Why are we still expecting employees to search on a portal or shared drive for a form, to print it, sign it, email it to a manager for them to sign, who then forwards it to HR who have to sign and file it, after performing data entry in the HRMS. A well-planned HRMS will release you from this paper chase and improve employee efficiency when it comes to admin tasks.

Rule-Based Processes

The current generation of HRMS solutions offers incredible depth when it comes to HR data. A key example is absence management, especially for your salaried workforce. Why should we still depend on emails, paper forms and separate standalone calendar systems? A savvy use of the HRMS is to build vacation rules and schedules into it and allow the employees to use it to easily request time off. The system controls the rules, thereby freeing your employees and managers from these tasks. Furthermore, it gets HR out of the ‘police’ role of reviewing and approving holidays. As organizational data and reporting lines already exist in your HRMS system, you’re missing a huge opportunity if you are not using this data to improve employee efficiency in areas such as absence management.

Are you thinking about making the leap to a new HRMS? Check out the products currently available in our HRMS comparison engine.

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Heather Batyski

About the author…

Heather is an experienced HRMS analyst, consultant and manager. Having worked for companies such as Deloitte, Franklin Templeton and Oracle, Heather has first-hand experience of many HRMS solutions including Peoplesoft and Workday.

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Heather Batyski