4 Ways HRMS Can Boost Employee Attendance

Remember the days of punch cards and reconciling data in time to run a payroll? Fortunately, much has been automated in the meantime, and your HRMS attendance module can provide the cornerstone to boost employee attendance! Here are a few ideas to maximize your HRMS potential:

Increase Attendance Data Visibility and Availability

Employee attendance should not be something that a manager needs to manually request from HR or a Timekeeping team, nor should it be a paper only exercise. HRMS data needs to be on a manager’s dashboard that is easily accessible and always available - employee attendance needs to be one of these metrics. Increased transparency through HRMS attendance data management will help a manager to stay on top of any anomalies before they become bigger issues.

Mobile Access to Attendance Data

In addition to dashboards, as the workforce becomes more global and 24/7, driving HRMS attendance data to a manager’s mobile device can help to alleviate any issues early. Often, a proactive call from a manager can discover that there are childcare or transportation issues or other areas where HR has assistance programs, again, tackling issues early rather than allowing them to escalate.

Predictive Analysis of Attendance

If you have HRMS attendance data and basic demographic data available, you can combine it to spot trends. For example, if 18-22 year olds are regularly out or late on Mondays at a certain location, HR can then be proactive in targeting such groups to determine the root cause and to provide corrective action, policies or training to reduce the absenteeism.

Integrate and Automate Data to Connect the Dots

Do you have absence management as a part of your HRMS? Or are your processes more paper based, such as an employee submitting a paper form to request vacation? If you control absence management data in your HRMS and have integration with your timekeeping system, it is easier to manage workloads and report on this data. In turn, having this visibility will allow you to make better scheduling decisions as you have the background data. If you make better scheduling decisions, employees are more likely to be happier with their assigned schedule and therefore, in attendance.

Boosting attendance can be a challenge, but having a strong HRMS in place will help immensely. Are you looking to replace your HRMS? Check out the HRMS Selection Survival Guide to get a head start on what you need to know.

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Heather Batyski

About the author…

Heather is an experienced HRMS analyst, consultant and manager. Having worked for companies such as Deloitte, Franklin Templeton and Oracle, Heather has first-hand experience of many HRMS solutions including Peoplesoft and Workday.

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Heather Batyski