Three ways your HRMS can help new employees settle in

Helping new employees to settle in can be done in a variety of ways from training sessions, mentor relationships and manager checkpoints to more system-focused ones such as the items detailed below. It is important to use a variety of means to reach your employees, and your HRMS provides an excellent foundation through which to train and connect new hires.

1. Use social HRMS to engage employees and measure involvement

Social HRMS in an informal way for new employees to acclimatize quickly to a company’s culture and working style. HR sets the tone in your social HRMS forums, chatrooms and announcements where employees can engage with others , to make connections and solve work-related issues.

Recommended reading:get your employees to engage with your HRMS using these six steps to HRMS self service success

Your social HRMS can be used to capture what is on the mind of new employees through establishing discussions where employees can compare experiences or through short surveys. These surveys can provide actionable areas of focus for HR. For example, if a new employee’s satisfaction with the job goes down steadily over the course of a year it may point to a resignation next if HR does not have these pulse points available.

2. Mobile HRMS provides connectivity and training

Many HRMS are mobile-enabled on a variety of platforms to allow employees to view data and perform basic transactions such as an address or bank account change. Mobile HRMS can also link into your Learning Management System to deliver training courses and small employee-created clips about how to handle basic tasks and job requirements.

As mobile apps are a comfortable medium for many employees, usage counts for mobile HRMS by new employees tends to be high. It’s a perfect means to reinforce soundbites from longer training courses. Introducing a company concept or employee each day in a one or two minute snippet will help a new employee to get comfortable more quickly in your environment more quickly.

3. You can use your HRMS to provide transparency

The current generation of HRMS on the market offer a variety of employee and manager self-service options that have been increasing the ability of employees and managers to access employment data. Payroll and benefits modules are also available that provide insight into the company’s spend such as the employer portion of benefit plans or an employee’s 401k match amount. Your HRMS allows your employees to take charge of their career and lifestyle through options such as adjusting 401k investment choices or modeling a training plan that will support a future career path. Increased visibility to data plus the ability to make decisions and take action on it will facilitate new employee induction through allowing people to take ownership of their data.

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Heather Batyski

About the author…

Heather is an experienced HRMS analyst, consultant and manager. Having worked for companies such as Deloitte, Franklin Templeton and Oracle, Heather has first-hand experience of many HRMS solutions including Peoplesoft and Workday.

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Heather Batyski