3 Important Ways HRMS Can Integrate Employee Skills and Scheduling

Employee skills and scheduling are two important areas that need to go together, hand-in-hand. If you manage each separate from the other, you’re losing out on an opportunity! Fortunately your HRMS can provide the data to join these two up, whether you manage scheduling inside of your HRMS or only via an integration to a downstream scheduling system. Here are three areas where your HRMS can help to connect the dots:

1) Competencies, Skills and Certifications Need Alignment and Agreement

Any production line or area of operations will have a list of requirements for employees working in that area. Scheduling systems will often have a few possible configurations, such as a senior manager leading entry level team members or a mix of mid-level and junior employees. The HRMS needs to support these blends by categorizing and classifying employee skills and competencies so that you know who you have on your payroll and have the right mix available. In addition, there are always going to be secondary requirements too, such as to have voluntary fire wardens and first aid trained employees to be available on each shift.

2) Use Learning Management System (LMS) Features Inside the HRMS to Facilitate training

Many jobs require a certain level of formal training or a periodic recertification of skills. Your HRMS is usually the best place for these courses. In addition, scheduling applications often prove valuable by creating informal learning through senior staff mentoring junior employees to train them on the job as well as through rotations in various teams where they are obtaining valuable skills. Be sure that your HRMS is geared up to accept these skills gained through on the job training in order to create a full employee profile for future career development.

3) Utilize Employee Self-Service to Gather Further Employee Skills Details and Share with Scheduling

Often the activities that occur outside of work time can impact an employee’s behavior and talents on the job as well. For example, a company may like to see that an employee was able to gain a degree while working or that the employee obtained a sports coaching credential as many of those skills could be transferable to a team lead or coaching position. By presenting a holistic employee skills profile to scheduling, it can help when defining schedules, in order to produce the best combination of talents for a team.

Recommended Reading: HRMS Software Guide - Find HRMS Software with Employee Skills and Scheduling Abilities

Thats all there is to it, and your HRMS should contain all the data needed to integrate employee skills and scheduling. By utilising employee skills and scheduling a more competent and better trained workforce will inevitably reveal itself.

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Heather Batyski

About the author…

Heather is an experienced HRMS analyst, consultant and manager. Having worked for companies such as Deloitte, Franklin Templeton and Oracle, Heather has first-hand experience of many HRMS solutions including Peoplesoft and Workday.

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Heather Batyski