3 ways you can make employees’ lives simpler with HR technology

Simplification is a popular concept today, as your employees seek to do more with less in a shorter timeframe. Is your HRMS empowering your employees by making their lives simpler? Here are three top areas where your HRMS can be a powerful enhancement to your employees’ lives.

1) Use your HR technology to automate employee engagement and progression

Career development often improves employee retention and motivates employees toward stronger performance. Are you making career development easy for your employees, or is the onus on the employee to seek out and pursue opportunities?

Your HRMS should be the driver that facilitates career development activities for your employees. It knows your employee’s job history, so it should be able to suggest training opportunities and open positions that would be a match. It should automatically populate an employee’s record with the details you already have in the system, rather than requiring employees to create their resume from scratch for internal positions. The system should take out the guesswork and make close matches based on skills, opening up more possibilities for your employees.

2) Use your HR technology to build HR policies into system tasks

When an employee wants to perform routine tasks, the system shouldn’t require multiple steps in various locations to get the job done. Does your employee have to search for the absence policy through your portal before attempting to book vacation days correctly? Do you have a separate policy document on applying for a new role? Many companies require an employee to inform the line manager before applying, or require that certain standards, such as a successful performance rating or length of tenure, be met before an application can be submitted.

Recommended Reading: HRMS Vendor Directory - Find an HRMS vendor able to simplify the lives of your employees

An HRMS will simplify these kinds of tasks, when you create your processes around your business requirements. The system will ask an internal applicant whether they have informed the line manager prior to submitting the application, and will send an automatic email notification to the manager, as well. When you incorporate your policies into the HRMS, you’ll save time for both your employees and your HR department.

3) Use your HR technology to make data easy to understand

It’s open enrollment season in many companies. Are you sending out paper brochures with benefit options and costs? Do your employees need to find a pay slip to make their own calculation of benefit costs? Or are you incorporating the data into your HRMS, where it can extract their pay details and allow them to model the various benefit costs online, along with the impact to their pay? A great HRMS solution will put all the details at an employee’s fingertips in an easy-to-understand layout so it’s simple for employees to make an informed decision.

These 3 points do show that an HRMS can make your employee's life simpler and a company that is looking to make its employees lives easier is almost guaranteed to have a motivated workforce.

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Heather Batyski

About the author…

Heather is an experienced HRMS analyst, consultant and manager. Having worked for companies such as Deloitte, Franklin Templeton and Oracle, Heather has first-hand experience of many HRMS solutions including Peoplesoft and Workday.

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Heather Batyski