Three core HRMS features your employees might be neglecting
HRMS functionality is a win for employees at it allows for data transparency and instant access. It benefits HR as it removes the administrative burden from HR’s plate, freeing up more time for consulting with managers and employees. Are your employees using the HRMS to its fullest potential? Here are three core HRMS functions that are underutilized and in need of HR’s promotion and marketing to realize their full potential.
1. Nomination of beneficiaries and emergency contacts
There are a number of HR functions that rely on the input of employees, notable examples are the nomination of beneficiaries and emergency contacts. Employees are not expecting to get hit by a bus or that their company sponsored life insurance will ever get utilized. Unfortunately this data is needed by every company as emergencies happen on a daily basis.
Most HRMS offer self-service features for employees to enter this data. Are you auditing this data to ensure completion? Does your HRMS allow for rules that check for missing data and alert the employee to enter it? Are you setting up configuration that reminds your employees on an annual basis to review and update their data? This is core functionality that every employee should enter but we often find that it is not the case and HR needs to step in to avert further difficulties should the data be needed in the future.
2. Missing career planning data
Often employees are busy doing their daily work and are not actively pursuing their next role or career within the organization. HR pushes the requirements of career development such as goals and annual performance reviews, but are employees aware of what is at stake?
Many HRMS allow for employees to enter their self-assessed skills and competencies. Are your employees entering their career interest areas? How do you choose who is suited for succession planning when you only have half of the picture? Encourage employees to fill in as much career and development data as possible in the HRMS to aid in future career development and succession planning.
3. Benefits and savings modelling
Many HRMS allow employees to test out various benefits scenarios to see the potential paycheck impact such as increasing 401k savings rates by an additional percentage or joining different benefit plans. There is so much robust functionality in the HRMS that goes unused as employees are unaware of its existence or afraid that it will potentially impact their current elections and benefits.
Encourage your employees to use this functionality by communicating the potential savings that they could receive as well as delivering practical training sessions in the HRMS to see this functionality in action.
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