How to tell if a standalone HRMS would suit your company

A standalone HRMS is an HR system that allows you to maximize HR functionality and usage. As a separate system, it is an HRMS solution that suits many companies. How do you know if an independent application is right for your organization? Here are three factors that highlight how a standalone HRMS may be your best choice.

Need for best of breed HR features

Some companies have a strong requirement to provide certain HR processes in a specific way. A niche HRMS with all the bells and whistles may be required for recruitment in the war for talent. A general system that covers 80% of the functionality that HR needs may not allow your staff to deliver top results.

A company that receives government contracts can have strong compliance obligations. When your need for robust HR functionality is the most important factor then a standalone HRMS is your best option.

Low need for integration to other systems and processes

Some companies create a seamless IT landscape by either implementing one system to cover a majority of their processes or by integrating diverse systems and processes across functions. On-going integration costs can be a major expenditure on any HRMS budget regardless of the systems chosen. Simple system interfaces cost time, money and effort. Difficult integrations should have a cost benefit analysis to justify the efforts.

Use this guide to 52 essential HRMS features to help nail down your requirements for new software

Many companies realize that integrations are more of a ‘nice to have’ than a firm requirement. Carefully designed business processes can be adequate and will often provide the same or better result than a complex IT landscape. Perform due diligence in this area by gathering system owners together to review what data is kept in the systems in use in your company. How much of the data is overlapping? How often is setup or employee data updated? Is there a business case to build integrations or are you more efficient without them?

Requirement for real-time information

Many companies prioritize real time information and a standalone HR system will help you to meet expectations in this area. The handling of time sensitive self-service transactions can greatly impact your employees. Do you administer stock grants and purchases in your HRMS? An employee who wants to exercise stock options does not have time to wait for batch updates to cycle through various systems.

A hiring manager needs fast visibility to applicants. A standalone HRMS can be configured to deliver these results. If you’re only one module of a larger application or technical ecosystem you may be at the mercy of competing or higher priority processes.

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Heather Batyski

About the author…

Heather is an experienced HRMS analyst, consultant and manager. Having worked for companies such as Deloitte, Franklin Templeton and Oracle, Heather has first-hand experience of many HRMS solutions including Peoplesoft and Workday.

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Heather Batyski