5 Signs That You Need New HRMS Software

As you look at your HR roadmap, are you making the best technology decisions, or is the tail wagging the dog of your HRMS landscape? While there are major costs to replace or upgrade your systems with new HRMS software, there comes a point where the costs of maintaining a prehistoric system is no longer feasible. If you are worried about your current HR systems, keep an eye out for these five warning signs.

Functionality No Longer Fits Requirements

While you may have done HRMS requirements analysis and gone through the RFP process in a complete manner 10 years ago, business and organizational needs continue to evolve. If your current HRMS is not meeting the needs of HR and the business, it’s time to evaluate new HRMS options.

Does Not Support Mobile Access

Managers on the go expect to be able to have technology via an HRMS that will allow them to approve increases and performance reviews on their smart devices. If your HRMS is tying a manager or employee to a desk PC to initiate self-service transactions, it’s time to think about the impression that your HRMS users will have of your investment in the system.

Performance Is Not Stable

Aging systems were often not scoped for the counts of transactions that are performed today. For example, maybe it was originally estimated that salary increases would be keyed in, while later a load program was developed. Fast forward to current state and an automated load bolt-on can easily take down performance causing a negative impression with the users.

If you need to bring in a consultant to help with open enrollment because you need extra processing time such as 24 hour data loading on the weekends, it’s time to consider whether new HRMS technology might be more cost effective.

Incompatibility with Modern Systems

Earlier systems may cause issues with platforms, servers, databases, or even basic user tools. If the reporting module inside your HRMS is only compatible with Excel 97 or your user interface requires nothing higher than Internet Explorer 7, it’s time to look at newer systems.

Lagging Behinds in Releases and Patches

If you’ve made a business decision to not apply updates, releases and patches, there may not be an upgrade path available and you may need to completely start from the beginning to implement the latest version of your current product.

If you see your HRMS in the above scenarios, it’s time to consider a new HRMS solution to replace your legacy system.

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Heather Batyski

About the author…

Heather is an experienced HRMS analyst, consultant and manager. Having worked for companies such as Deloitte, Franklin Templeton and Oracle, Heather has first-hand experience of many HRMS solutions including Peoplesoft and Workday.

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Heather Batyski