Automating the Interview: Using HRMS for Face to Face Meetings

No one really enjoys interviewing. Every candidate is nervous and every interviewer would rather be doing something else. Both sides need to do their homework and research each other before the first meeting. Did you know you can streamline your department’s interview process by integrating questions and evaluations into your HRMS? Here are four ways technology can help hiring managers and other interviewers with HR candidate management.

Creating forms

Often, candidates need to meet with more than one manager. Some companies handle this by hosting panel interviews but these group meetings can be intimidating. Rather than placing the candidate at a table opposite three or more managers, consider separate interviews with consistent questions. Your HRMS can provide document management and reports that can help everyone ask the questions that need to be answered.

How to evaluate the results

Once the interview is over, each manager should have access to the HRMS to input their results. Include feedback on communication, body language, appearance, skills, and confidence. With this information in one place Human Resources has better access to the results and can analyze the interviews for the best potential candidate.

Managers with different feedback

Occasionally, the interviewers will come away from interviews with a completely different impression of the candidate. If each manager feels strongly about their position it will take significant discussion to choose the right one. Consider both the candidate’s skills and their ability to fit within the existing team. Using the HRMS to submit feedback allows individual managers to fully relay their opinion on the candidate.

How to approach candidate questions

A well prepared candidate should come to the table with questions of their own. Spend time learning about your own organization and the complete job description before fielding their questions. You want the candidate to recognize your authority on the subject and feel confident about your answers when the leave the office. Having a the job description and company profile within the HRMS means everyone is answering candidate questions with the same resource


The right recruitment technology creates a fantastic tool to integrate all of your processes for hiring. Use your HR candidate management software to track candidates, prepare interview forms, and evaluate the results. This can save your human resources team valuable time which they can spend on employee retention programs and other important functions within the office.

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Dave Foxall

About the author…

Dave has worked as HR Manager for the Ministry of Justice for a number of years, he now writes on a broad range of topics including jazz music, and, of course, the HRMS software market.

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Dave Foxall